[Terry Hill]

Fellow Commissioners: Dru is off this week so I am using forum to communicate some (old) and new information and requests. I would appreciate a reply to be sure all of you have seen this.

Reminder : WE are invited to lunch with 911 Director Brad Anders. 10/19 noon 605 Bernard St. Purpose new information and potential funding needs for Emergency Services.
NEW ITEM: WE will have a WORKSHOP regarding Commissioner Huckaby ordinances 0-26-9-101 (commission compensation) 10/19 at 1:30 in the main assembly room. Action – Huckaby
Reminder: WE will have regularly scheduled Agenda Review and Zoning 10/19 beginning at 3:00.
NEW ITEM: See preliminary agenda items #37 & #38 ordinances submitted by Commissioner Russell. Request has been made to have a Red Line version attached to these items. Action – Russell
NEW ITEM: WE have been invited to lunch by Rural-Metro Fire Services . 11/16 noon at their Farragut Fire Station. 160 N Campbell Station Rd. Purpose lunch and learn – challenges with growth.

[Brandon Huckaby]

Madam Chair,

Confirming receipt of notification. The finance department will have a presentation during the commission pay workshop.

Thanks!

BRH

[Justin Cofer]

Madam Chair thank you for the information.
-Cofer

[Angela Russell]

NOTE: I will send this information by email also to make it easier to read. The below is for sunshine law compliance.

Item 37 Ordinance amending Knox County Code, Chapter 2, Article VIII, Division 4 regarding receipt and disbursement of country funds and budget procedures for defined service contracts. (Establishing Section 2-558, previously reserved).
Response: This is not replacing code but establishing code for defined service contracts to similar to the code for contracts given through the hotel occupancy tax.

Item 38 Ordinance amending Knox County Code, Chapter 58, Article III, Section 58-92 regarding disbursement of county funds levied through the Hotel Occupancy Tax. (Ord. No. O-91-11-101, adopted 1-27-92 and Ord. No. O-02-6-102,
adopted 7-22-02).
Response: The original ordinance has not been slightly amended but entirely written and adapted to a new reorganization format. A redline version would not be possible since they are entirely different. I have attached the original ordinance below for your convenience and review for comparison.

• KNOX COUNTY CODE, CHAPTER 58, ARTICLE III, SECTION 58-92 REGARDING DISBURSEMENT OF COUNTY FUNDS LEVIED THROUGH THE HOTEL OCCUPANCY TAX. (Ord. No. O-91-11-101, adopted 1-27-92 and Ord. No. O-02-6-102, adopted 7-22-02)
• Sec. 58-92. – Appropriation, grant and funding contract procedures.
(a) Any person requesting the receipt of funds generated by the provisions of this article shall submit an application in such form as may be prescribed by the county director of finance and approved by the hotel and amusement tax subcommittee of the finance committee of the county commission. Such form shall include, without limitation, all information required by general state law relating to the appropriation of funds for the financial aid of any charitable or civic organization. Prior to the consideration of any applications submitted pursuant to this section, the application shall be reviewed by the county tourist commission or the county executive, if a tourist commission does not exist as to form, substance, and compliance with the provisions of this article. The county tourist commission or the county executive, if a tourist commission does not exist shall recommend that the commission either approve or deny the application. After recommendation by the county tourist commission or the county executive, if a tourist commission does not exist, the application shall be reviewed by the county director of finance and the county law director as to form, substance, and compliance with the provisions of this article. In reporting on all applications received and reviewed during the preparation of the annual budget of the county, the director of finance shall prepare and submit for review a fiscal note describing the total funding requirements of all applications recommended for approval by the county executive including therewith the recommendation of the county tourist commission or the county executive, if a tourist commission does not exist along with anticipated revenues available for such funding. Additionally, any applications filed with the director of finance other than during the preparation of the annual budget for the county shall be presented for review as provided by this section, accompanied by a fiscal note describing the impact upon available and anticipated revenues generated pursuant to this article, as well as an accounting of the cumulative impact upon such available or anticipated revenues of the funds generated pursuant to this article.
(b)Upon completion of the review by the director of finance and the county law director of any application for funding pursuant to the provisions of this article, the application, recommendations, and other review prepared by the county director of finance shall be forwarded to a subcommittee of the finance committee of the county commission, hereby denominated the hotel and amusement tax subcommittee. Such subcommittee shall prepare its recommendations for action on the application to the finance committee for its review and recommendation for action by the county commission. No request for funding pursuant to this article shall be considered by the county commission without the review, reports, and recommendations mandated herein.
(c)Any application submitted pursuant to the provisions of this article which request or necessitate the use of property under the direction or control of the county board of education shall require the approval of the county board of education prior to its consideration by the county commission.
(d)Notice of all county commission or hotel and amusement tax subcommittee meetings involving an application for funding pursuant to this article shall be furnished to the county tourist commission or the county executive, if a tourist commission does not exist not less than ten days preceding such meeting.
(Ord. No. O-91-11-101, §§ 1—4, 1-27-92; Ord. No. O-02-6-102, § 4, 7-22-02)

[Shane Jackson]

Thank you for providing the original. To confirm, is the external audit requirement for any grant greater than $10,000 (as written)? I recall last time this was before Commission, we declined a much higher threshold. Or did you mean $100,000?

[Angela Russell]

Commissioner Jackson,
Confirming the $10,000 threshold.
Thank you

[Author]

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